Terms and Conditions


ART. 1 – DATES

Rando Imperator is a non-competitive cycling event (from now on also defined as ride) which will take place on Saturday 7th and Sunday 8th May 2022 between Munich (Germany) and Ferrara (Italy).

The ride is inspired by the Roman Road connecting trades between Danube River and Po River nowadays called Via Claudia Augusta, the route is mostly on cycling path and it includes long segments of gravel roads.

Participation in the Rando Imperator is dedicated to all cyclists and to all people on any bicycle or vehicle moved by muscle power.

www.randoimperator.com | www.witoor.com

ART. 2 – ROUTES

Rando Imperator offers three different routes:

  • Munich – Ferrara of 650 km and 3400 mt+;
  • Munich – Bozen of 340 km and 2600 mt+;
  • Bozen – Ferrara of 310 km and 800 mt+;

Each participant may choose the route which best suits him/her. The choice must be indicated when registering. However, it is possible, without incurring any penalty, to change the route chosen up until the closing of online registrations. This right is subject to the decision of the organisers and can be curtailed for technical or safety reasons.

The routes will be sign-posted but each rider should follow the “road-book” and/or the GPS route that will be sent via mail to each subscriber during the week before the event.

ART. 3 – PARTICIPATION AND MEDICAL CERTIFICATE

Rando Imperator is open to all participants of both sexes who are at least 18 years old and less than 75 years old.

Rando Imperator is open to cyclists subscribed to any Sport Association and to individual cyclists having a medical certificate proving their suitability to practice cycling as a sport and a personal liability insurance. The medical certificate must be valid on the date of the ride.

ART. 4 – STARTING TIMES

Starting times for the various routes will be as follows:

  • Munich – Ferrara: participants can start any time between 4:30 and 5:00 am;
  • Munich – Bolzano: participants can start any time between 4:30 and 5:00 am;
  • Bolzano – Ferrara: participants can start any time between 5:30 and 6:00 am.
ART. 5 – SAFETY

All participants must wear the helmet and light devices to become visible during the hours of dark.

All participants must carry a Mylar blanket during the ride.

ART. 6 – RESPECT OF THE RULES OF THE ROAD (CODICE DELLA STRADA)

Rando Imperator is a NON-COMPETITIVE LEISURE RIDE on asphalt and gravel roads. The route is entirely open to traffic and cyclists must therefore respect the Rules of the Road of the Country in wich they are cycling.

All cyclists must carry a puncture repair kit and other essential tools for small repairs.

ART. 7 – REGISTRATION

In order to ensure that the event proceeds in an orderly and safe manner, the organisers reserve the right to close registration (giving due notice) once the maximum number of participants established has been reached.

You can register on Witoor website.

ART. 8 – REGISTRATION FEE, MEDICAL CERTIFICATE AND INSURANCE POLICY

Participation in the event is permitted only to those who have paid the registration fee and correspond in the categories mentioned in Art. 3. The registration fee can be paid online or in place the day of the event.

During the event, cyclists who have not registered may not join the ride, at risk of being removed from the route. In case of accidents, they will be held responsible for any damage caused.

Cyclists who have been disqualified by their federation or club for doping or any other reason, will not be admitted.

The organisers of Rando Imperator may, at any time and at their own incontestable discretion, with no need to provide any explanation, decide whether or not to accept any registration.

The registration fee, regardless of the amount paid, includes:

– Inclusion in the subscribers list
– GPX track downloadable or navigable from smartphone through the Komoot App.
– Road book
– Route marked by permanent arrows
– Refreshments points (6 every 600 km; 3 every 300 km)
NB the refreshments are managed by local partners and not all are open all night. The times will
be specified by the organization before the event.
– Gadget of the event
– Possibility to be sorted by prizes provided by our Sponsors
– Participation number
– Luggage transport from Munich to Bolzano to Ferrara
– Emergency number always active for the entire duration of the event

All foreign participants and Italians who are not members of the Italian Cycling Federation (FCI) or other cycling clubs (membership of other sports such as triathlons, athletics, etc. is not valid) may take part in Rando Imperator as INDIVIDUALS. The cost of the insurance will be added to the registration fee and consists of € 8.00 per person for the two 300 km brevets and € 15.00 per person for the 600 km brevet.

8.1 – REGISTRATION FEE IN MÜNCHEN-FERRARA 600 KM

The following registration fees apply (for Individuals 15 euro more):

  • ONLINE REGISTRATION € 65.00 (until Jan 31st, 75€ until Mar 31st, 80€ until Apr 28th, 2022);
  • ON SITE REGISTRATION € 90.00
8.2 – REGISTRATION FEE IN MÜNCHEN-BOLZANO 300 KM

The following registration fees apply (for Individuals 8 euro more):

  • ONLINE REGISTRATION € 35.00 (until Jan 31st, 45€ until Mar 31st, 50€ until Apr 28th, 2022);
  • ON SITE REGISTRATION € 60.00
8.3 – REGISTRATION FEE IN BOLZANO-FERRARA 300 KM

The following registration fees apply (for Individuals 8 euro more):

  • ONLINE REGISTRATION € 35.00 (until Jan 31st, 45€ until Mar 31st, 50€ until Apr 28th, 2022);
  • ON SITE REGISTRATION € 60.00
ART. 9 – TURISTIC SERVICES

Witoor Sport ASD provides hotels and transfers bookings connected to the event Rando Imperator.

Accomodation and coach transfers can be booked only online on www.randoimperator.com webpage using the registration form.

In case of any problems it has to be communicated to the Event Manager on site.

Any complaints has to be reported within 10 days from the event.

No refunds will be given in case of no-shows.

The extra services transfers are provided for cyclist with their bikes. Witoor Sport ASD does not take any responsibility for any bike damage. It will be in the care of the owner to ensure that the bicycle is loaded and affixed securely and correctly.

ART. 10 – PAYMENT METHODS

The following payment methods are acceptable: bank transfer, credit card, PayPal.

Cheques will not be accepted.

ART. 11 – VALIDITY OF REGISTRATION

Registration can be considered valid only once online registration has been completed and the entire fee has been deposited.

ART. 12 – SUBSTITUTIONS OR CANCELLATIONS

Substitutions are not permitted nor is it possible to postpone your registration until the following year.

If an entrant is unable to participate in the event, he/she will be entitled to the refund of the registration fee (with a deduction of € 10 for secretarial costs), only if he/she sends a written request by email to info@randoimperator.com, by the 31st of March.

The email must contain the following information:

  • name, surname, telephone number and registration date;
  • copy of receipt of payment which shows the date payment was made;
  • IBAN code of the bank account which should be refunded.
ART. 13 – REGISTRATION CHECK AND DISTRIBUTION OF RACE NUMBERS
  • München – Ferrara: ”Start Bags” can be collected in Munich the night before the event or the morning of the event. The organization reserves the right to disclose the exact place the week before the event;
  • München – Bolzano: ”Start Bags” can be collected in Munich the night before the event or the morning of the event. The organization reserves the right to disclose the exact place the week before the event;
  • Bolzano – Ferrara: ”Start Bags” can be collected in Piazza Municipio in Bozen between 6:00 pm the night before the event and 05:30 am the day of the event.
ART. 14 – LATEST TIME AND ASSISTANCE
  • Munich – Ferrara: participants have 43 hours to arrive;
  • Munich – Bolzano: participants have 23 hours to arrive;
  • Bolzano – Ferrara: participants have 21 hours to arrive.

Medical assistance is not provided along the routes.

ART. 15 – OPENING AND CLOSING TIMES OF FOOD STOPS AND CHECKPOINTS

According to the route chosen, checkpoints and food stops will be open at a certain time considering the average speed of 30 km/h and will be closed considering the average speed of 15 km/h.

Checkpoint stamps are the only proof of the route undertaken. The brevet (yellow card) will be stamped at the start, along the route and at the finish line.

Some refreshment points and checkpoints are managed by local partners and not all are open throughout the night. The times will be specified by the organization before the event. If you run into a closed checkpoint, a selfie photo has to be sent to the organization.

ART. 16 – GADGET

Participants who complete Rando Imperator will receive the gadget after showing the fully stamped brevet (yellow card).

N.B. The Official Jersey of  Rando Imperator is not the gadget of the event included in the registration fee, but it can be purchased separately.

ART. 17 – COMPLAINTS

Any complaints should be sent to the organisers by email: info@randoimperator.com within ten days after the end of the event.

ART. 18 – INFORMATION

Witoor Sport ASD, Ferrara

TELEPHONE: Simone +393402611527
E-MAIL: info@randoimperator.com
WEB: www.randoimperator.com

ART. 19 – CANCELLATION OF THE EVENT

Should the event be cancelled for reasons of force majeure, the amount paid to the organisation will not be refunded.

ART. 20 – VARIATIONS

The organisation reserves the right to make changes to the regulations at any time. The www.randoimperator.com website is the only official source of information regarding the event.

Therefore, all official communications will be made only through this website.

ART. 21 – DISQUALIFICATION

The ASD Witoor Sport cannot disqualify a participant, but any problem with a single participant or a group will be reported to AUDAX Italy.

ART. 22 – APPROVAL, CONSENT, AUTHORISATION, ETC.

To participate in Rando Imperator, in any of the forms provided for in these regulations, each participant:

– acknowledges that he/she has read, approved and accepted every part of these regulations;
– guarantees a correct and civil behaviour before, during and after the event;
– declares to be in good physical condition and to have undergone a medical examination for this leisure cycling event or general bike racing, providing the organization with the broadest indemnity for any personal injury or damage that may be incurred as a result of the participation in the event;
– consents to the use of his/her data, even for commercial purposes, as set out in the provisions of the Italian Privacy Act No. 196 of 30/06/2003;
– grants the organisers full use, as permitted by law, including for profit, of all video footage, photographs, etc. taken during the event, also giving them the right to supply such images to third parties.

This authorization is to be considered indefinite and without territorial limits around the world, for use in various publications and films, including, by way of example and without limitation, promotional and/or advertising material of any type. The organization may also cede to third parties and their institutional and commercial partners the rights of use specified herein.

The organisation and its partners accept no responsibility for accidents or damage to persons or property, which may occur before, during or after the event or as a result thereof. Moreover, the organization reserves the right to exclude from the event any cyclists who are guilty of misconduct before, during and after the event.

ART. 23 – PROCESSING AND REGISTRATION OF PERSONAL DATA

Personal data of all participants will be processed and registered by the following two companies:

Witoor Sport A.S.D.
Via Palestro, 101
44121 Ferrara
C.F.: 93073290384;

Personal data of all participants will be processed and stored according to Italian government

  1. 196, dated 30/06/2003
COVID-19 EMERGENCY

Due to the COVID-19 emergency, the organization has given members the opportunity to return the fee paid in 2020 or to keep it active for the edition held in 2021 or to keep it active for the 2022 edition, failing to comply with Art . 19 of this regulation.

All members who, within the times indicated by the organization, have left the fee to Witoor Sport A.S.D. in favor of the 2022 edition, they will automatically find themselves registered and will not have to do anything to confirm, except for the sending of the valid medical certificate for the day of the event.

If a member is unable to participate, is valid the Art. 12 of this regulation.

If the national laws allow it, the Rando Imperator will be held in 2022, in compliance with all the safety regulations that will be imposed for outdoor cycling events.
These rules will be specified in the useful information that the organization will send to all participants during the week of the event.

If the national laws require us to cancel the event, the organization reserves the right to make a decision regarding the registration fee, the share of the services purchased will be subject to verification with the service provider Partners.